2018-2019 Executive Board

The Burton Valley Elementary School PTA Executive Board consists of 15 members with 2 LPIE representatives. The principal and a teacher representative attends all executive board meetings.

 

 

President

Neda Wilson

neda.wilson@gmail.com 

 

Executive Vice Presidents

Holly Higgins &

Jennie Dobies

hollykhiggins@gmail.com

jennie_dobies@yahoo.com 

VP Communications

hollykhiggins@gmail.com

jennie_dobies@yahoo.com 

 

VP Ways and Means

Dana Herman

dnaherman@gmail.com

VP Education & Wellness

Amy McDonough

amybmcdonough@gmail.com

VP School Improvement

Xander Mitman

xandermitman@gmail.com

VP Legislation 

Paul Chopra

pchopras@gmail.com

 

 
VP Social 

Shannon Trifiletti

shansevers@yahoo.com

VP Wellness 

Amy McDonough

amybmcdonough@gmail.com

 
Secretary 

Debbi Feeley

deborahfeeley@gmail.com

 

Treasurer

Dave Lewis

dave@lewisam.com

 

Financial Secretary

 Dave Lewis

dave@lewisam.com

Auditor

Jim Clark

jim@calmuni.com

Historian/VP Volunteers 

Maia Siu

maiasiu@yahoo.com

 

Parliamentarian 

Jaia Kaufman
jaiaz@yahoo.com

Principal

Meredith Dolley

mdolley@lafsd.org

Teacher Representative 

Mary Alice Curran

mcurran@lafsd.org

 

LPIE Representatives

Ali Krick

krick.ali@gmail.com

 Martha Olin

meolin@comcast.net

 

 

Executive Board Roles & Responsibilities 

 

President

Please refer to Burton Valley current by-laws and the California State Tool Kit for responsibilities and duties.  Additional duties shall include:                    

•Meets regularly with the Principal.

•Attends district RAPPORT meetings.

•Runs monthly executive and general PTA meetings.

•Attends Las Trampas Creek Council and Lafayette School District governing board meetings.

•Maintains regular contact with Executive Board Members.

•Serves on the Budget Committee.

 

Executive Vice President

•Attends district RAPPORT meetings.

•Acts as President in his/her absence.

•Responsible for President’s gift.

•Serves on the Budget Committee.

•Serves as delegate to the State PTA convention

•Any other duties as set forth in the by-laws.

 

Vice President – Communications

•Attends Executive Board and Association meetings.

•Manages all communications activities.

•Oversees development of Bobcat Day.

•Acts as ex officio member and liaison for all committees under his/her supervision.

•Reports on all activities under his/her supervision.

•Any other duties as set forth by the by-laws.

 

Vice President – Ways and Means

•Attends Executive Board and Association meetings.

•Manages all ways and means activities.

•Acts as ex officio member and liaison for all committees under his/her supervision.

•Reports on all activities under his/her supervision.

•Any other duties as set forth by the by-laws.

 

Vice President - Education

•Attends Executive Board and Association meetings.

•Manages all academic, parent education and family support programs.

•Acts as ex officio member and liaison for all committees under his/her supervision.

•Reports on all activities under his/her supervision.

•Coordinates efforts with other VPs and committee chairs in the event of joint endeavors.

•Any other duties as set forth by the by-laws.

 

Vice President – Wellness

•Attends Executive Board and Association meetings.

•Manages all programs related directly or indirectly to Wellness.

•Advises on all activities affected by State/Federal Nutrition laws and District Wellness Policy.

•Acts as ex officio member and liaison for all committees under his/her supervision.

•Reports on all activities under his/her supervision.

 

Vice President – School Improvement

•Attends Executive Board and Association meetings.

•Manages all activities concerning improvement of Burton Valley School site working closely with school principal.

•Keeps school up to date with emergency prep inventory.

•Acts as ex officio member and liaison for all committees under his/her supervision.

•Reports on all activities under his/her supervision.

•Any other duties as set forth by the by-laws.

 

Vice President – Social Affairs

•Attends Executive Board and Association meetings.

•Manages all social events at Burton Valley.

•Acts as ex officio member and liaison for all committees under his/her supervision.

•Reports on all activities under his/her supervision.

•Any other duties as set forth by the by-laws.

 

Treasurer

Please refer to Burton Valley current by-laws and the California State PTA Tool Kit for responsibilities and duties.  Additional duties shall include:

•Attends Executive Board and Association meetings.

•Manages all financial activities of the BVE PTA and supervises the Financial Assistant.

•Ensures all regulatory reporting is done.

•Ensures insurance procedures are followed.

•Issues checks and oversees the collection of all funds.

 

Financial Secretary

Please refer to Burton Valley current by-laws and the California State PTA Tool kit for responsibilities and duties.  Additional duties shall include:

•Attends Executive Board and Association meetings.

•Collects and deposits all BVE PTA funds.

 

Secretary

Please refer to Burton Valley current by-laws and the California State PTA Tool kit for responsibilities and duties.  Additional duties shall include:

•Attends Executive Board and Association meetings and takes minutes for each.

•Posts Association Meeting minutes and provides Executive Board Members with copies of all minutes.

•Notifies all Advisory Board Chairs and Coordinators of Advisory Board & Association meetings.

 

Historian

Please refer to Burton Valley current by-laws and the California State PTA Tool Kit for responsibilities and duties.  Additional duties shall include:

•Attends Executive Board  and Association meetings.

•Head Room Rep Coordinator.

•Manages philanthropic, appreciation and other committees.

•Acts as ex officio member and liaison for all committees under his/her supervision.

•Reports on all activities under his/her supervision, including Annual Volunteer Report Form.

 

Legislative Rep

•Attends Executive Board and Association meetings.

•Attends Las Trampas Creek Council Legislative Committee meetings.

•Keeps abreast of current legislative activities and provides information to the community as directed by the BVE PTA, by writing legislative updates in the Broadcast, speaking at PTA meetings, signing people up for the e-Leg Alerts newsletter, and by coordinating parent sign-ups for Advocacy Day.

•Attends the annual State PTA Legislation Conference.

 

Auditor

Please refer to Burton Valley current by-laws and the California State PTA Tool Kit for responsibilities and duties.  Additional duties shall include:

•Attends Executive Board and Association meetings

•Attend the annual training provided by the Las Trampas Creek Council of PTA’s.

 

Teacher Representative

•Attends Executive Board or Association meetings.

•Reports at Association meetings on the activities in the classrooms.

•Provides teacher feedback

Parliamentarian (Appointed)
Please refer to Burton Valley current by-laws and the California State PTA Tool Kit for responsibilities and duties.

 

Committee Chairs

 

REPORTING TO THE VICE PRESIDENT OF COMMUNICATIONS


 August Mailer

•Collects packet information and forms, stuffs, labels and bulk mails the envelopes.

 

Bobcat Day

•Oversees information day to be held the day prior to the start of school.

•Orders and Sets up tables for committees and events requiring volunteers.

•Organizes class list information.

•Facilitates PTA membership signup, and Annual Fund drive payment stations.

•Communicates with Hot Lunch Chairs, Escrip Chair, BVE Sportswear Coordinator.

•Communicates with August Mailer Chair to ensure all Bobcat Day info is represented effectively.


Broadcast

•Manages production of weekly newsletter.

•Collects, edits and arranges articles for each edition.

•Submits draft to President and Principal for approval.

•Submits broadcast to Constant Contact for electronic distribution.

•Collects email addresses for distribution of the e-newsletter.

•Maintains a database of the emails making it available for use with Constant Contact.


Directory

•Organizes the on-line entry of information at Bobcat Day and early September.

•Organizes the design and online distributing of the directory in September/October.

•Takes orders for additional online subscriptions.

 

Facebook

•Maintains current school events on Friends of Burton Valley Facebook page.


Glass Cases

•Collects information from committee chairs to post in glass cases.

•Keeps glass cases current and attractive.             


Signboards

•Oversees the posting of messages on the two main entrance signboards.

•Gathers information via annual calendar and through submission forms and updates boards weekly or as needed.


Webmaster

•Maintains and updates the local school website by coordinating with the president and principal on pertinent information.

•Posts the recent versions off the President's, Principal's messages and Broadcasts.

•Updates and maintains links to other websites pertinent to Burton Valley Families, such as the nutrition website and learning resources.

 

REPORTING TO VICE PRESIDENT WAYS & MEANS

 

Annual Fund/Membership

•Develops solicitation materials for distribution in the August Mailer to each BVE family.

•Collects and logs all monies contributed for PTA membership and annual fund.

•Processes all responses and deposits funds to appropriate account as stipulated by the Treasurer.

•Maintains an excel spreadsheet record of all contributors.

•Reports membership to Treasurer, President and VP Ways and Means.

•Sends out reminder letters to those who have not contributed by December by US Mail

•Distributes official “Tax Deductible” thank you letters after 1st of year to all PTA contributors.

 

Art to Remember

•Sets date (working with president and principal), coordinates student's artwork creation with the teachers, and handles advertising, orders and delivery.

•Deposits all funds as stipulated by the treasurer and prepares financial accounting.

 

Book Fair

•Sets date (coordinating with Principal and President), contracts with book company, organizes set-up and staffing of the fair.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

Box Tops for Education

•Sets up Box Tops deposit envelopes at all classrooms.

•Submit Box Tops for credit.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

escrip/Amazon Smile

•Maintains escrip account for Burton Valley.

•Helps promote Burton Valley PTA on Amazon Smile.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

Hot Lunch

•Contracts with food vendor to provide food to students.

•Organizes sign up, set up, clean up and staffing.

•Oversees maintenance of equipment.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

•Manages Meal Time card system.

 

 

Mixed Bag

•Sets date (working with Principal and President) and communicates with vendor.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

Parent Party and Camp Bobcat

•Sets date (working with Principal and President) and assembles committees.

•Determines all aspects of event including location, theme, menu, price and decorations.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

Walk-A-Thon

•Purchases awards and contacts local businesses for donated prizes.

•Organizes sign up, set up, clean up and staffing.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

REPORTING TO VICE PRESIDENT EDUCATION

 

Drama Club Liaison

•Serves as a liaison between the Drama Club and PTA.  Collects receipts for reimbursement and submits to financial assistant. 

•Collects money at the performance and turns into treasurer with proper forms.

 

Odyssey of the Mind

•Coordinates Odyssey of the Mind student group for BVE.

 

Parent Education

•Coordinates all parent education and enrichment efforts including speakers and periodic informational articles in the Broadcast or flyers for Friday Folders.

•Assists PTA President with speakers at PTA evening meetings.

•Attends district parent ed committee meetings.

 

Read Across America

•Works with the Reading Specialists to coordinate the celebration of Read Across America and Dr. Seuss’s birthday.

•Publicizes the event, recruits celebrity readers and coordinates special appearances to make the day a celebration of reading for the students.

 

Reflections

•Manages participation in Reflections, the National PTA’s cultural arts project.

•Promotes participation in the arts (literature, art music and photography).

 

 

REPORTING TO VICE PRESIDENT WELLNESS

 

Blood Drive

•Coordinates the annual Blood Drive to be held in early October.

 

Early Intervention Liaison

•Collects distribution information for students in the Early Intervention Program and adds those numbers to the Family Distribution List.

•Oversees communication with the Early Intervention Teachers to make sure that they are included in TASA luncheons, Teacher Appreciation, and other functions that involve or recognize Burton Valley Teachers.

 

Lafayette Reservoir Run

•Organizes the publicity and staffing of the Lafayette Reservoir Run, sponsored by the Chamber of Commerce.

•Attends Chamber of Commerce organizational meetings.

 

Red Ribbon Week

•Coordinates the week event facilitating programs and raising awareness with children based on healthy and safe choices.

 

Safe Routes/Traffic Safety

•Facilitates the walk/bike to school days in the Fall and Spring.  May coordinate with the City of Lafayette on issues related to safe routes to the schools.

•Assists principal in student traffic patrol organization.

  

REPORTING TO THE VICE PRESIDENT SCHOOL IMPROVEMENT 

 

Emergency Prep

•Prepares for earthquake and other emergencies by ensuring food and water are in adequate supply, communicates with district and city as needed.

•Coordinates with head room reps to ensure that the emergency backpacks are current and well maintained and emergency cards are collected for each child.

 

Green Team

•Works with BVE administrative and custodial staff to improve the school's carbon footprint.

 

Sustainable Lafayette Representative

•Liaison between BVE and the city of Lafayette for environmental concerns.

 

 

REPORTING TO THE VICE PRESIDENT SOCIAL

 

5th Grade Activities

•Organizes and oversees committees in the beginning of the school year to raise funds for 5th grade activities.

•Organizes and oversees committees for the t-shirts, yearbook and the 5th party including location, food, activities and staffing.

•If funds are left over, surveys class and purchases a class gift to be donated to Burton Valley or Lafayette (LASF etc).

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

Fall Family Festival

•Sets date (coordinating with Principal and President), organizes the publicity, contracts for food and paper supplies, handles staffing, set up and clean up.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

Hospitality

•Provides refreshments for Back to School Coffee, Holiday Sing, Parent Education events (when part of PTA meetings) and other functions as requested by president or principal.

 

Ice Cream Social

•Sets date (coordinating with Principal and President), organizes the publicity, contracts for food and paper supplies, handles staffing, set up and clean up.

•Deposits all funds as stipulated by the Treasurer and prepares financial accounting.

 

Teacher and Staff Appreciation (TASA)

•Provides staff with 3-4 luncheons during the school year and treats during conference week.

 

REPORTING TO THE  HISTORIAN

 

Classroom Coordinator - Performed by Historian

•Prepares signups for all classroom room parent jobs.

•Collects volunteers and ensures each room has adequate representation.

•Holds a classroom coordinator meeting at the beginning of the year to determine room reps for each classroom.

•Disseminates PTA information to the classroom coordinator as necessary and acts as a liaison between PTA and the Classroom Coordinators.

 

Teacher Appreciation Coordinator

•Provides information to "special events" room reps in each classroom of ideas for teacher appreciation day and collection of funds for holiday and end of the year gifts.

 

Volunteers at Large

•Solicits sign-ups for various “one time” activities such as vision screening, picture day; calls on list of volunteers as needed.

•Prepares a Volunteer Solicitation Form, disseminates form to BVE parents, collects responses and forwards interested names to committee chair/coordinators.

 

 

 

 

 

Upcoming Events

Full Calendar

Social Media

Emily Press Labels

We are partnering again with Emily Press Labels to help identify belongings, so they all return home! When ordering, please use www.emilypresslabels.com/bve 
or enter our school's name in the fundraiser box at check out, and 20% of proceeds will go back to BVE PTA.